We are seeking an exceptional House Manager | Personal Assistant for a family based in Woodside, California. This full-time role will oversee the daily operations of a beautiful, large estate in Woodside as well as a secondary residence in San Francisco. Reporting directly to the female principal, you will be responsible for managing household staff, vendors, and administrative tasks, while ensuring that the home operates smoothly and efficiently. This role offers the chance to develop household systems and contribute to the well-established, positive work culture that has been built over the years.
The family is looking for someone who is detail-oriented, proactive, and a natural leader with experience managing high-level estates. The ideal candidate will be organized, tech-savvy, and comfortable handling everything from event support to vendor management. This is a wonderful opportunity for a seasoned House Manager | Personal Assistant to work in a dynamic and friendly environment where loyalty, professionalism, and collaboration are highly valued.
The Ideal Candidate for the Role:
We are looking for a candidate with senior-level experience in house management who is eager to take on a leadership role. You should be someone who thrives in an organized, structured environment but can also be flexible when needed. You are a natural problem solver, able to anticipate the needs of the household and take initiative to address them before they arise. A positive and approachable personality is key, as this role involves working closely with a small, tight-knit team that values mutual respect and collaboration.
The ideal candidate will also be tech-savvy, with strong skills in creating and managing spreadsheets, tracking inventories, and using databases for household management. You should be able to handle both the operational side of the home (vendor coordination, maintenance, payroll) and the more personal side (managing social calendars, running errands, and assisting with events). This is a role for someone looking to step up into a more senior position while maintaining a hands-on approach to household management.
Please note: candidates MUST be local to the Bay Area. No exceptions.
Key Responsibilities:
- Oversee daily operations of the Woodside estate and San Francisco residence.
- Work with existing household staff, ensuring tasks are completed efficiently and maintaining a positive team dynamic.
- Coordinate with vendors and contractors for regular household maintenance (HVAC, alarms, security, generators, etc.).
- Handle event support, including planning, organizing additional staff, and ensuring seamless service.
- Manage payroll and household insurance, including annual reviews and updates.
- Maintain household inventories, creating spreadsheets for tracking and ordering supplies.
- Oversee family calendars, scheduling appointments, travel, and social events.
- Implement structure and formality in household systems while preserving the family’s friendly environment.
- Be flexible with the family’s schedule, adjusting to travel, weekend events, or emergency requests.
- Maintain a strong and positive work culture within the household.
Qualifications:
- Proven experience in household management, preferably as a House Manager or Personal Assistant.
- Strong leadership skills with the ability to foster a positive, collaborative team environment.
- Highly organized, with excellent problem-solving and multitasking abilities.
- Tech-savvy, with expertise in spreadsheets, inventory management, and household databases (art, furniture, etc.).
- Excellent communication skills and the ability to manage vendors and staff efficiently.
- Flexible and adaptable to the family’s dynamic schedule, including occasional weekend or emergency availability.
- Experience managing payroll, household insurance, and other administrative duties.
- Comfortable with both hands-on tasks and managing from a higher-level perspective.
- Must be local to the Bay Area.
- Must be willing to undergo a comprehensive background check and reference check process.
Compensation and Benefits:
- $160,000-$200,000 | Depending on experience
- Healthcare
- Paid vacation
- Paid holidays
- Paid sick days
- Discretionary bonus
We kindly request that you apply for this position ONLY if you meet the basic requirements stated in the job description.
Once you've submitted your application, our team will review it. If your experience closely aligns with the client's needs, we will be in touch. Please refrain from contacting us separately to express your interest in the role. We're a small and busy team; unfortunately, we can't reply to everyone who contacts us.
Thank you for understanding!
The DM Estate Staffing Team
DM Estate Staffing is a domestic staffing firm based in Silicon Valley, California. We place highly skilled Private Service Professionals with private clients and family offices. While our roots are in Silicon Valley, our reach is nationwide, encompassing key markets such as Aspen, Austin, Los Angeles, Miami, New York City, Palm Beach, Silicon Valley, and Washington, DC.
You may know us as Domestic | Match and Private Chef | Match. After 12 years of expansion, we’ve evolved into the top choice for domestic staffing services. As our journey has unfolded, we’ve expanded beyond the constraints of our original brand, spreading our reach to encompass a broad spectrum of roles within the private estate and family office sectors.
What Makes Us Unique
Drawing upon over 70 years of collective expertise in private service, luxury hospitality, and yachting, DM Estate Staffing’s team boasts a deep understanding of the intimate relationship between private employers and their household staff. Our team’s personal experience in these roles fuels our continued passion and commitment to our recruitment efforts today. We approach our work with zeal and are dedicated to ensuring that clients and candidates alike discover the ideal match.
Please visit our Job Board to see our current openings!